If you own rental property or receive royalty income, you need to report it on Schedule E of your Form 1040. Schedule E is used to report income or loss from rental real estate, royalties, partnerships, S corporations, estates, trusts, and residual interests in real estate mortgage investment conduits (REMICs). In this blog post, we will focus on how to fill out Part I of Schedule E for rental property and royalty income. Here are the steps you need to follow:
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How to Fill Out Schedule E of Your Form 1040?
1. Enter your name and Social Security number at the top of Schedule E.
2. In column A, enter the type of property you rented out or received royalties from.
For example, single-family residence, apartment, land, oil, gas, etc.
3. In column B, enter the street address of the property.
If you have more than one property, use a separate line for each one. If you have more than three properties, use additional Schedules E and attach them to your Form 1040.
4. In column C, enter the percentage of ownership you had in the property during the year.
If you owned 100% of the property, enter 100%. If you owned less than 100%, enter your percentage as a decimal. For example, if you owned 50% of the property, enter 0.5.
5. In column D, enter the number of days you rented out the property at fair rental value during the year.
6. In column E, enter the number of days you used the property for personal purposes during the year.
Personal use includes any day you or your family members used the property for non-rental purposes, or any day you let someone else use the property for free or for less than fair rental value.
7. On line 3, enter your total rental income from all properties.
This includes rent payments, advance rent payments, security deposits that you kept, lease cancellation payments, and any other income related to your rental activity.
8. On lines 5 through 19, enter your total expenses for each category from all properties.
These include advertising, cleaning and maintenance, commissions, insurance, legal and professional fees, management fees, mortgage interest, other interest, repairs, supplies, taxes, utilities, depreciation, travel expenses (if applicable), and other expenses (specify). You can only deduct expenses that are ordinary and necessary for your rental activity.
9. On line 20, subtract line 19 from line 3 to get your total income or loss from rental real estate and royalties.
If you have a loss, you may be able to deduct it on your Form 1040 depending on your income level and whether you actively participated in your rental activity. See IRS Publication 527 for more details on passive activity rules and limitations.
10. On line 21a through 21f, enter any income or loss from partnerships or S corporations that reported rental real estate or royalty income or loss to you on Schedule K-1.
Enter the name and EIN of each entity and the amount of income or loss in the appropriate column.
11. On line 22a through 22e, enter any income or loss from estates or trusts that reported rental real estate or royalty income or loss to you on Schedule K-1.
Enter the name and EIN of each entity and the amount of income or loss in the appropriate column.
12. On line 23a through 23e, enter any income or loss from REMICs that reported residual interest income or loss to you on Schedule Q.
Enter the name and EIN of each entity and the amount of income or loss in the appropriate column.
13. On line 24a through 24e, enter any qualified joint venture income or loss from rental real estate activities that you and your spouse conducted as co-owners but not as partners.
See IRS Publication 541 for more details on qualified joint ventures.
14. On line 25a through 25e, enter any farm rental income or loss from an estate or trust that reported it to you on Schedule K-1.
15. On line 26a through 26e, enter any net farm rental income or loss from Form 4835 that you filed as an individual taxpayer.
16. On line 27a through 27e, add lines 20 through 26e to get your total supplemental income or loss from all sources reported on Schedule E.
17. On line 28a through 28e, enter any prior year unallowed losses from passive activities that are allowed in the current year due to a disposition of property or a change in your income level.
See IRS Publication 925 for more details on passive activity losses and credits.
18. On line 29a through 29e, subtract line 28e from line 27e to get your total income or loss from Schedule E.
Enter this amount on Schedule 1, line 5 of your Form 1040.
19. On line 30, enter the amount of any net operating loss (NOL) deduction from Form 1045 or Form 1040-X that is attributable to Schedule E income or loss.
See IRS Publication 536 for more details on NOLs.
20. On line 31, enter the amount of any section 179 expense deduction from Form 4562 that is attributable to Schedule E income or loss.
See IRS Publication 946 for more details on section 179 expense deduction.
21. On line 32, enter the amount of any excess farm loss from Form 461 that is attributable to Schedule E income or loss.
See IRS Publication 225 for more details on excess farm losses.
22. On line 33, enter the amount of any domestic production activities deduction from Form 8903 that is attributable to Schedule E income or loss.
See IRS Publication 954 for more details on domestic production activities deduction.
23. On line 34, enter the amount of any qualified business income deduction from Form 8995 or Form 8995-A that is attributable to Schedule E income or loss.
See IRS Publication 535 for more details on qualified business income deduction.
By following these steps, you can complete Schedule E for your rental property and royalty income for the year 2023. Make sure to attach Schedule E and any other required forms to your Form 1040 and file it by the due date. If you need more help with Schedule E or any other tax-related issues, you can consult a tax professional or use an online tax software to prepare and file your taxes.
